Event preparation timeline
Backwards from the event date: when to book venue, host, photographer, send invitations
Tasks
Key principle: popular venues and vendors book 6–12 months out. The closer the date, the pricier and scarcer the options.
- 19 April 2026Set budget & format, draft guest listdeadline has passed — act now!
- 23 June 2026Book the venuedeadline has passed — act now!
- 22 August 2026Host, photographer, videodeadline has passed — act now!
- 21 October 2026Dress/suit, decorator, florist
- 20 December 2026Cake, catering, music
- 19 January 2027Send invitations
- 18 February 2027Fittings, dance rehearsal, script details
- 20 March 2027Final guest count, seating plan
- 5 April 2027Confirm all vendors, balance payments
- 12 April 2027Day timeline, ceremony rehearsal
- 17 April 2027Final call: logistics, backup plans
- 19 April 2027EVENT DAY