Event organizer glossary
Terms, roles, documents
Glossary
- Catering: Food service — buffet, banquet, coffee break.
- Timing: Minute-by-minute event schedule for team and contractors.
- Tech rider: Technical requirements of speaker/artist: sound, light, screen, microphone.
- Photo zone: Decorated area for guest photos, often branded.
- Program: Sequence of blocks: greetings, activities, performances, toasts.
- Contractor: Photographer, MC, catering, decorator, equipment.
- Brief: Client requirements document: format, budget, date, audience, wishes.
- Agency agreement: Contract with organizer/contractor — subject, price, terms, liability.
- Coffee break: Break with coffee and light snacks.
- Load-in/load-out: Equipment arrival and departure times.
- Event site: Landing page with registration, program, speakers.
- Production: Technical support: sound, light, stage, broadcast.