Conference/meetup
Organizer checklist by stages
Stages
8 weeks:
Date, venue, budget, team, topic, speakers.
6 weeks:
Hall, catering, equipment, partners, registration.
4 weeks:
Program, promotion, ticket sales, booths.
2 weeks:
Final program, contractors, team briefing.
1 week:
Technical run-through, layout, badge printing.
Event day:
Speaker greeting, registration, timing control, photo/video.
After:
Recordings to speakers, photos to participants, partner report, survey.
Budget:
Hall, equipment, catering, speakers, promo, branding, travel.
Speaker tech rider:
Microphone, screen, clicker, water, presentation format, time.
Partners:
Packages: name on badges, booth, talk, newsletter, social media.